Managing Multiple Projects
Bring consistency, visibility and control to capital allowances across your development programme or property portfolio.
We work across project, finance and tax teams to identify relevant expenditure, standardise reporting and prepare well-supported claims for your existing tax adviser or accountant to file.
Managing capital allowances across a complex hospitality estate
A major pub landlord needed to quantify capital allowances across £150m+ of refurbishment expenditure covering more than 650 sites, while beginning a £350m+ five-year investment programme across an estate of over 2,400 pubs.
Projects involved different internal teams, contractors and suppliers, with cost information varying considerably in format and detail. The challenge was to coordinate those relationships, establish an efficient and defensible approach, and deliver consistent results without analysing every project in the same way.
The Challenge - Complexity across projects and relationships
Refurbishment expenditure was spread across hundreds of sites and managed through different property, finance and procurement relationships. The volume and variability of the information made a conventional project-by-project review inefficient, while incomplete or inconsistent records risked qualifying expenditure being overlooked.
The Approach - Adapting the method to the programme
We worked with the in-house tax, finance and property teams, external suppliers and our specialist statistical advisers to obtain and interpret the necessary information. The accounting and tax process was assessed and minimum random sampling was identified as the most appropriate analysis method.
For the sampling exercise, we analysed fewer than 45 representative projects, undertook site visits to validate key assumptions and prepared detailed reports for discussion and agreement with HMRC and its Knowledge, Analysis and Intelligence unit. We kept the existing tax team informed throughout.
Team Benefit - one coordinated and proportionate process
Internal teams and external suppliers had clear, proportionate information requirements rather than receiving repetitive enquiries for every project. Furasta managed the different relationships, adapted to the organisation’s existing systems and focused detailed analysis where it would produce the greatest value.
Client Benefit - Efficient claims and repeatable results
The work produced an overall qualifying claim exceeding 95% across the relevant relief categories, based on detailed analysis of fewer than 45 projects from a programme of more than 650. It also created a cost-effective process for monitoring and applying the agreed approach to future expenditure, supported by recommendations for improving procurement and reporting systems.
£150m+
Refurbishment expenditure
650+
Projects in the programme
Fewer than 45
Representative projects analysed
95%+
Overall claim across tax relief categories
2,400+ properties in the wider estate | HMRC agreed sampling approach
The right approach for every project programme
No two programmes have the same mix of projects, information or stakeholders. We assess the available evidence, coordinate the relevant relationships and apply the most proportionate approach, whether that involves statistical sampling, repeatable templates, efficient individual claims or a combination of methods.
One coordinated process, adapted as the programme evolves
Project types, delivery teams and available information can change over time. We adapt the methodology, focus specialist analysis where it adds the greatest value and maintain consistent oversight across the wider programme.
Bring complex project programmes under control
Whether your portfolio requires statistical sampling, repeatable templates, individual claims or a combination of approaches, we can coordinate the relevant teams, adapt to the available information and deliver well supported claims for your existing tax adviser or accountant to file.